Chief of Staff to UHNW Founder Job at Pocketbook Agency, Chelsea, MA

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  • Pocketbook Agency
  • Chelsea, MA

Job Description

JRN 2116

We are seeking an exceptional Chief of Staff to support a dynamic UHNW Founder across both personal and philanthropic endeavors in NYC. This is a highly visible, hands-on role with ownership over day-to-day operations split between personal/household management and a growing philanthropic foundation. The right candidate will also oversee a new business venture, playing a key role in bringing the Founder’s vision to life.

This is an ideal opportunity for a creative problem-solver, strategic thinker, and highly organized operator who thrives in fast-paced, multifaceted environments.

Responsibilities:

Personal / Household

  • Manage all household operations: recruit, onboard, and oversee vendors and staff (e.g., chefs, cleaners, drivers, nannies).
  • Coordinate personal logistics: vehicle leases, errands, deliveries, household purchases.
  • Lead complex travel planning for the Founder, wife, and parents, including detailed itineraries, bookings, and visa procurement.
  • Organize events and dinner parties once a month.
  • Conduct weekly in-person check-ins with the Founder to prioritize and triage.
  • Act as the central point of contact and filter for all external and internal requests.

Foundation

  • Operate as a mini-COO; help define the mission, evaluate grants, and shape strategic direction.
  • Track and manage the grant pipeline; maintain timelines and communications.
  • Liaise with researchers, artists, and partner organizations.
  • Support preparation of materials for foundation board meetings.

Business Venture

  • Act as General Manager, recruit and coordinate contractors.
  • Manage light operations: track expenses, performance, vendor relationships.
  • Support product development and operational rollout of the business.

Qualifications

  • 2+ years of experience as a Chief of Staff to a private individual or family office, operations lead at a foundation or NGO, or in a similar capacity
  • Strong track record of hiring, managing, and holding vendors accountable
  • Excellent judgment, impeccable discretion, and a service-first mindset
  • Highly independent and proactive; quick to make decisions in ambiguous situations
  • Hyper-responsive and detail-oriented with a calm, can-do attitude
  • Based in or near NYC, within 30–60 minutes of Chelsea
  • Able to travel domestically ≈1×/month
  • German language skills preferred, not required

Location: Chelsea, NYC (1 day/week in-person, 4 days WFH)

Compensation: $150K-$175k + benefits

Job Tags

For contractors, 1 day per week,

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